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QuietLoop AI
QuietLoop AI

Winnipeg, Manitoba - near the University of Manitoba

Review your project

Online booking — Growth

Choose by reminder needs, team complexity, payment flow, and after-hours call capture.

Change selection
Designed for
Most appointment businesses reducing no-shows.
Expected outcome
A simpler booking experience with fewer manual steps and fewer missed appointments.

Your complete service report

Open each category to review exactly what QuietLoop will plan, create, configure, connect, test, or manage. The signed agreement remains the final source of truth for allowances, timing, and commercial terms.

Strategy and configurationThe operating rules behind a usable booking experience.2

  • Workflow mapping

    We map services, durations, availability, notice periods, buffers, intake needs, cancellation rules, and the desired staff or calendar flow.

    Shared

  • Service and availability configuration

    QuietLoop configures the approved bookable services, schedules, customer-facing instructions, and core booking rules in the selected system.

    QuietLoop
Testing, launch, and supportA checked customer path with a managed handoff.2

  • End-to-end launch testing

    We test a representative booking, notification, change, and cancellation path before the public link is released.

    QuietLoop

  • Booking links and launch support

    We provide or place the agreed booking links and support the initial go-live and covered configuration questions.

    QuietLoop
Growth booking automationA connected team workflow designed to reduce manual coordination and no-shows.5

  • Text and email reminders

    We configure the agreed reminder schedule and message content across supported email and SMS channels.

    QuietLoop

  • Calendar and team synchronisation

    Approved staff or resource calendars are connected so availability and assignments follow the mapped workflow.

    QuietLoop

  • Deposit or prepayment configuration

    Where suitable, we configure supported deposit or prepayment rules. Processing fees and the payment account remain the client’s responsibility.

    Shared

  • Staff or location routing

    Services are routed to the appropriate approved person, resource, or location based on the agreed rules.

    QuietLoop

  • Monthly reporting and support

    We review available booking signals, support covered configuration changes, and address agreed workflow issues.

    MonthlyQuietLoop
Ownership and commercial termsHow the managed relationship works after implementation.4

  • Billing start and ongoing term

    The setup fee covers the initial implementation. Recurring billing begins 30 days after checkout, subject to any different date confirmed in the signed agreement.

    Shared

  • Support and revisions

    Support covers the allowance stated in this report and the signed agreement. Requests beyond that allowance, new functionality, or additional revision cycles are scoped separately before work starts.

    Shared

  • Cancellation and service handoff

    Notice periods, any minimum term, export or handoff options, and the effect of cancellation are stated in the signed agreement. Outstanding approved fees remain payable.

    Shared

  • Client-owned accounts and data

    The client retains ownership of its domain, content, customer data, Google Business Profile, and third-party accounts. QuietLoop receives only the access needed to deliver the service.

    Shared

The written agreement confirms the initial commitment, renewal, and cancellation terms before payment. If this page and the signed agreement differ, the signed agreement controls.

What we need from you

These inputs keep the work accurate, compliant, and on schedule.

  • Accurate business details

    Provide current contact details, services, hours, policies, service areas, and any legal wording that customers must see.

  • Calendar and system access

    Provide approved access to relevant calendars, booking tools, payment accounts, CRM, phone routing, or staff schedules.

  • Policies and compliance approval

    Approve booking, cancellation, deposit, messaging, call-recording, privacy, and AI-response rules that apply to the business.

  • Timely approvals and feedback

    Review requested decisions and consolidated feedback within the agreed review windows so the delivery schedule can stay on track.

  • One authorised contact

    Name a person who can provide access, collect internal feedback, and approve scope, content, and launch decisions for the business.

Not included or separately billed

Only relevant possible extras are shown; they apply only when the approved solution needs them.

  • SMS, voice, and software usage

    Third-party booking subscriptions, SMS messages, phone numbers, call minutes, and voice or AI usage beyond an included allowance may be separate.

  • Payment-processing fees

    Card processor fees, refunds, disputes, and transaction charges are paid by the client and are not included in QuietLoop’s fee.

  • Custom operational integrations

    Connections beyond the named calendars, staff, locations, or approved handoff require separate scope.

  • Work outside the approved scope

    Extra pages, locations, integrations, revision rounds, campaigns, or feature work require written approval and may be separately quoted.

What happens after payment?

A calm handoff from confirmation to active project work.

  1. Payment received

    Stripe confirms the secure transaction.

    Then

  2. Welcome email

    You receive a receipt and clear next steps.

    Then

  3. Project questionnaire

    We collect the information needed to begin well.

    Then

  4. Kickoff meeting

    We confirm priorities, timing, and responsibilities.

    Then

  5. Project begins

    The approved delivery sequence gets underway.