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QuietLoop AI
QuietLoop AI

Winnipeg, Manitoba - near the University of Manitoba

Review your project

Customer Flow Automation

Connect booking, lead intake, follow-up, and review requests so more enquiries become customers with less manual work.

Change selection
Designed for
For businesses losing leads to missed enquiries, slow replies, booking friction, and repetitive administration.
Expected outcome
Faster answers and cleaner handoffs without losing human oversight.

Your complete service report

Open each category to review exactly what QuietLoop will plan, create, configure, connect, test, or manage. The signed agreement remains the final source of truth for allowances, timing, and commercial terms.

Strategy and workflow mappingOne operating plan from enquiry through booking and review request.2

  • Customer-flow discovery

    We map enquiry sources, common questions, qualification, staff and calendar routing, booking rules, reminders, missed-enquiry follow-up, and the post-service review trigger.

    Shared

  • Knowledge and compliance plan

    Approved business information, AI guardrails, consent needs, payment rules, and human escalation points are documented before configuration.

    QuietLoop
Booking and reminder implementationGrowth booking configured for the approved team and customer journey.3

  • Growth online booking

    We configure services, availability, intake, customer self-service, staff or location routing, and supported calendar synchronisation.

    QuietLoop

  • Confirmations and reminders

    Approved email and text confirmations and reminders are configured around the mapped booking lifecycle.

    QuietLoop

  • Deposit or prepayment setup

    When suitable, supported deposit or prepayment rules are configured; processor fees and the payment account remain the client’s responsibility.

    Shared
AI intake, handoff, and follow-upA Growth assistant connected to the next approved business step.3

  • Growth chatbot or intake assistant

    We prepare an approved knowledge base, configure lead qualification, apply guardrails, and test the assistant with representative customer questions.

    QuietLoop

  • Business-system handoff

    The approved booking, CRM, calendar, or inbox path receives qualified enquiry details according to the mapped routing rules.

    QuietLoop

  • Missed-enquiry follow-up

    We configure the approved follow-up trigger and message path for eligible enquiries that do not immediately complete the next step.

    QuietLoop
Review automation and monthly refinementThe customer relationship continues after service completion.2

  • Growth review automation

    We configure branded email/SMS requests, QR assets, a private feedback route, and the written monthly messaging allowance.

    QuietLoop

  • Monitoring and optimisation

    We review available booking, assistant, routing, and review signals and refine covered messages, answers, timing, and workflow rules.

    MonthlyQuietLoop
Ownership and commercial termsHow the managed relationship works after implementation.4

  • Billing start and ongoing term

    The setup fee covers the initial implementation. Recurring billing begins 30 days after checkout, subject to any different date confirmed in the signed agreement.

    Shared

  • Support and revisions

    Support covers the allowance stated in this report and the signed agreement. Requests beyond that allowance, new functionality, or additional revision cycles are scoped separately before work starts.

    Shared

  • Cancellation and service handoff

    Notice periods, any minimum term, export or handoff options, and the effect of cancellation are stated in the signed agreement. Outstanding approved fees remain payable.

    Shared

  • Client-owned accounts and data

    The client retains ownership of its domain, content, customer data, Google Business Profile, and third-party accounts. QuietLoop receives only the access needed to deliver the service.

    Shared

Your written agreement confirms the initial commitment, renewal, and cancellation terms before payment. If this page and the signed agreement differ, the signed agreement controls.

What we need from you

These inputs keep the work accurate, compliant, and on schedule.

  • Accurate business details

    Provide current contact details, services, hours, policies, service areas, and any legal wording that customers must see.

  • System, calendar, and channel access

    Provide authorised access to the approved website, booking tool, calendars, CRM or inbox, payment account, review profile, and customer-data trigger.

  • Data, AI, messaging, and payment approval

    Approve privacy, consent, customer eligibility, AI answers, escalation rules, deposits, cancellations, and automated messages before launch.

  • Timely approvals and feedback

    Review requested decisions and consolidated feedback within the agreed review windows so the delivery schedule can stay on track.

  • One authorised contact

    Name a person who can provide access, collect internal feedback, and approve scope, content, and launch decisions for the business.

Not included or separately billed

Only relevant possible extras are shown; they apply only when the approved solution needs them.

  • SMS, AI, and software usage

    Third-party subscriptions and usage beyond written message, conversation, storage, or other allowances may be separately billed.

  • Payment-processing fees

    Transaction, refund, dispute, and card-processing charges remain with the client.

  • Voice calling and custom integrations

    AI voice usage and integrations beyond the named booking, CRM, calendar, inbox, and review workflow require separate scope.

  • Work outside the approved scope

    Extra pages, locations, integrations, revision rounds, campaigns, or feature work require written approval and may be separately quoted.

What happens after payment?

A calm handoff from confirmation to active project work.

  1. Payment received

    Stripe confirms the secure transaction.

    Then

  2. Welcome email

    You receive a receipt and clear next steps.

    Then

  3. Project questionnaire

    We collect the information needed to begin well.

    Then

  4. Kickoff meeting

    We confirm priorities, timing, and responsibilities.

    Then

  5. Project begins

    The approved delivery sequence gets underway.